Communicating with your landlord using
written correspondence is important and necessary in certain situations.
Written correspondence serves as a follow-up and reminder of verbal
conversations, and in the event of misunderstanding, provide clarification. It
may also be required in certain situations with your lease agreement. Be sure
to save a copy of all written communication with your landlord.
Notice of Intent to Move Out (PDF)
Address Notice for Security Deposit (PDF)
Rights and Responsibilities of Tenants
Tenants entering into any rental
agreement (i.e., YOU) should make a concerted effort to learn about their legal
responsibilities and become familiar with the protection granted to them under
the law. The following information is not a substitute for legal advice, but is
provided as a guide to help you evaluate reasonable expectations for landlords,
building managers, and tenants.
Helpful Hints Regarding Written
all agreements and commitments in writing and signed by all parties involved;
keep copies of everything.
notify the landlord about any problems in person or over the telephone. Follow
that first notification with a signed, dated letter noting the problems that
you stated in your conversation. Putting the situation in writing will not only
look business-like, but will also establish a record if there are problems
later. Remember to keep a copy of everything for your records.
it may seem uncomfortable to request that you and your roommates agree to
payment schedules, utilities, food, cleaning, etc. in writing, there are many
important reasons to do so. Misunderstanding and miscommunication are common;
written agreements can prevent small issues from becoming huge problems.
copies of all documents pertaining to your rental (lease, work orders,
maintenance requests, and move-in checklist). Take good notes, including date
and time of all communications with your landlord. Having too much information
is far better than not having enough.
Federal law prohibits discrimination
by a lessor in the rental procedure. Under the law, landlords may not
discriminate on the basis of race, color, religion, sex, national origin,
familial status, disability, or age. [Fair Housing Act under Federal law, and
State Fair Housing Act under North Carolina General Statues § 41A-4 (1983).]
If you feel you have been
discriminated against, it is to your advantage to act quickly: contact the
Housing Assignments and Off Campus Housing Office [Insert firstname.lastname@example.org email link] for more information on
the North Carolina Fair Housing Law.
NC Landlord-Tenant Law –link:
The City of Durham Unified
Development Ordinance Article 16, Section 16.3 says of a one-family dwelling
unit, “Where some or all of the occupants are unrelated by blood, marriage, or
adoption, the total number of occupants that are unrelated, shall not exceed